Office Manager

Job Responsibilities

• Effectively managing and coordinating the day-to-day operations of the office;

• Overseeing the preparation, registration, and archiving of internal company documents;

• Organizing and coordinating meetings, conferences, and events;

• Answering phone calls, managing email correspondence, and ensuring prompt communication with clients;

• Managing employees’ administrative matters and providing support in this area;

• Overseeing the supply of office stationery and other necessary resources;

• Submitting relevant reports and information to management;

• Overseeing the upkeep of office equipment, technology, and technical facilities;

• Monitoring the working condition of in-office IT equipment (computers, printers, internet network, etc.) and coordinating the resolution of technical problems that arise;

• Overseeing in-office repairs, maintenance, and administrative work;

• Welcoming visitors and arranging meetings;

• Carrying out administrative tasks assigned by management accurately and on time;

• Supporting the orderly organization of the company’s internal work processes.

  Requirements

  • Higher education;

  • Gender: Male;

  • Age range: 22–28;

  • Minimum 1–2 years of work experience in office management, administrative management, or a related field;

  • Strong communication and organizational skills;

  • Leadership and teamwork skills;

  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook);

  • Basic knowledge of office equipment and administrative processes;

  • Attention to detail and a strong sense of responsibility;

  • Ability to make quick decisions and solve problems;

  • Ability to work under stress and manage time effectively;

  • Fluent written and spoken Azerbaijani;

  • Knowledge of English and/or Russian is an advantage;

  • Professional communication skills in line with corporate conduct standards;

  • Ability to handle confidential information and comply with information security rules.